The Board of Directors of the Waynesville Rotary Club Foundation, Inc. met on December 19, 2008.

Attending this meeting were Larry Leatherwood, Neal Ensley, Patsy Rogers, Ed LaFountaine, Max Kimel. Absent from the meeting were Bill Bird and Don Eudy.

The meeting was called to order by President Neal Ensley with a quorum present to conduct business.

There were no minutes for the November 21 meeting to approve; since there was not a quorum present to conduct business.

The minutes of the October Meeting were approved unanimously with a motion by Ed LaFountaine and a second by Larry Leatherwood.

Old Business:

President Neal presented a “Conflict of Interest” policy that Mark Bumgarner, CPA recommended the board approve. The documentation was discussed and unanimously approved by the board. The motion was made by Larry Leatherwood and seconded by Ed LaFountaine. Neal will have a copy of the policy for each board member at the next meeting. Each board member needs to declare “I have no conflict of interest” at the beginning of each board meeting.

It was also discussed that the board needs to file Form 1023 to be approved as a charitable organization. The cost to for filing is $750. The motion by Max Kimel and second by Ed Lafountaine to file for the designation was unanimously approved.

Birthday Contributions:

President Neal presented the board with a current, up to date list of the members of the club that are contributing funds to the Howard Split Scholarship based on the member age each year.

After discussion, the board decided to publish the list of the giving members in the bulletin sometime in January. This will show the generous contributions of the members that are giving but will give an opportunity for the individuals not giving to begin.

After the list is published, the members of the board will call the non-giving members to ask for their support of the project. Each member of the board has been assigned 10 names to call. The calling will begin after the list is published and completed by the February meeting.

In absence of Bill Bird, the board discussed that all contributions for 2008 should have been acknowledged and the form has been developed for future contribution moving forward.

The next meeting will be January 16, 2009 at the Waynesville Country Club at 12 Noon.

There was no other business, the meeting was adjourned.

 

Respectfully Submitted,

Patsy Rogers

Secretary